Appointments

PAIA

Manual in Terms of Section 51 of the Promotion of Access to Information Act, 2 of 2000 (“PAIA”)

For 360 Business Consulting (Pty) Ltd
Company Registration Number: 2021/691006/07

Table of Contents

  1. Introduction
  2. Contact Details
  3. Guide in Terms of Section 10 of PAIA
  4. Records Available in Terms of Other Legislation
  5. Categories of Records Automatically Available
  6. Schedule of Records Available in Terms of the Promotion of Access to Information Act
  7. Records Held by 360 Business Consulting (Pty) Ltd
  8. Training Information and Records of Individuals Trained
  9. Grounds for Refusal of Access to Records
  10. Procedure for Requesting Access to Information
  11. Fees Payable
  12. Availability of the Manual

1. Introduction

  1. The Promotion of Access to Information Act, 2 of 2000, was enacted on 3 February 2000, giving effect to the constitutional right of access to information held by the State and private bodies necessary for exercising or protecting rights.
  2. In terms of section 51 of PAIA, every private body is required to compile a manual outlining the types of records held by such a body and how they can be accessed. This manual provides information on records held by 360 Business Consulting (Pty) Ltd, including records related to training and individuals trained by the company.
  3. 360 Business Consulting (Pty) Ltd is a consulting company specialising in marketing coordination, business support, financial consultancy, and professional training services.

2. Contact details

  1. Head of Business: Liani le Roux
  2. Email Address: info@360business.consulting.net
  3. Telephone: 072 646 1428
  4. Postal Address: 360 Business Consulting (Pty) Ltd

3. Guide in terms of section 10 of PAIA

  1. The South African Human Rights Commission (SAHRC) has compiled a guide to assist the public in exercising their rights under PAIA.
  2. This guide contains information about:
    1. The purpose of PAIA
    2. Records available from public and private bodies
    3. Information on obtaining access to information
    4. Contact details of Information Officers
  3. The guide is available on the SAHRC website or at their offices.

4. Records available in terms of other legislation

  1. In addition to records held in terms of PAIA, 360 Business Consulting (Pty) Ltd maintains records in accordance with the following legislation (where applicable):
    1. Companies Act, No. 71 of 2008
    2. Income Tax Act, No. 58 of 1962
    3. Value Added Tax Act, No. 89 of 1991
    4. Labour Relations Act, No. 66 of 1995
    5. Basic Conditions of Employment Act, No. 75 of 1997
    6. Employment Equity Act, No. 55 of 1998

5. Categories of records automatically available

  1. The following categories of records are automatically available and do not require a formal request in terms of section 52(2) of PAIA:
    1. Marketing materials
    2. Information on services offered by 360 Business Consulting (Pty) Ltd
    3. Public corporate communications and press releases

6. Schedule of records available in terms of the promotion of Access to Information Act

  1. The following categories of records may be requested in terms of PAIA. However, access to these records may be refused in accordance with PAIA provisions:
    1. Corporate Governance
      1. Memorandum of Incorporation
      2. Directors’ and Shareholders’ registers
      3. Annual Financial Statements
      1. Human Resources
        1. Employment Contracts
        2. Personnel Policies
        3. Leave records and payroll records
    3. Operations
      1. Client Proposals and Contracts
      2. Marketing and Strategic Plans
      3. Project Management Records

7. Records held by 360 Business Consulting (Pty) Ltd

  1. 360 Business Consulting (Pty) Ltd holds records for providing consulting services, business advisory functions, and training services.

8. Training information and records of individuals trained

  1. As part of its consulting and advisory services, 360 Business Consulting (Pty) Ltd provides training to clients and employees. The following records are available concerning training services:
    1. Training Programs
      1. Course content and curricula
      2. Training schedules and materials
    2. Records of Individuals Trained
      1. Attendance records for training sessions
      2. Certificates of completion or competency assessments
      3. Evaluation and feedback forms
  2. Access to these records is subject to the provisions of PAIA, including the protection of personal information and confidentiality agreements with clients.

9. Grounds for refusal of access to records

  1. PAIA provides that requests for access to certain records may be refused based on the following grounds:
    1. Protection of personal information of a third party
    2. Protection of commercial information of a third party
    3. Protection of confidential information of third parties
    4. Protection of the safety of individuals and property

10. Procedure for requesting access to information

  1. Any person who wishes to request access to information held by 360 Business Consulting (Pty) Ltd must complete the prescribed Form C and submit it to the Information Officer at the contact details provided in Section 2.
  2. The request must include the following information:
    1. The requester’s contact details
    2. The form of access required
    3. The right to be exercised or protected
    4. An explanation of why the record is required

11. Fees payable

  1. A requester is required to pay a request fee and, if the request is granted, an access fee for the reproduction, search, and preparation of the records, as stipulated in PAIA.
  2. The Information Officer will inform the requester of the applicable fee (if any) before processing the request.

12. Availability of the manual

  1. This manual is available for inspection, free of charge, at the offices of 360 Business Consulting (Pty) Ltd, and copies are available on the company website.